We Can Help You Get POPI-Ready

  • Implementing and maintaining POPI-compliant processes within an organisation is no easy task.
  • With the deadline now just months away, Go Pixel can help.

 

 How we can help

We can work with you to develop a suitable Privacy Management Accountable Framework to comply with POPI’s provisions including:

Recommendation #1: Improved awareness

  • With POPI affecting so many parts of every organisation, it is essential that everyone is fully aware of their responsibilities in the run-up.
  • We can help you and your organisation fully understand POPI, as well as the principles of Privacy and Information Security outlining what you need now and need to continue on your journey towards compliance.
  • REMEMBER: Practitioner’s must ensure that office staff, and billing personnel who handle records are appropriately trained regarding awareness of and compliance with ethical and legal standards related to managing confidential client information. (par. 5.1.and 5.2 HPCSA – Booklet 5: Confidentiality: Protecting and Providing Information)
  • See our Seminar 1: Privacy & Information Security Awareness in the Healthcare Practice for more information.

 

Interested?

If you are interested, please Order here or send us an email. We will contact you to find out more about your requirements and give you a quote.

Recommendation #2: Documentation Toolkit

Buy our Module 5 – Practice Management Reference Guide 2018 (Privacy Management Program in the Healthcare Practice, as a downloadable file (a link to the website of ASAIPA) supported by a CD, and implement your own compliance program. Price R 1,550.00 (ASAIPA Members R 933.00)

This option is best for those who want to do it themselves alone, at their own pace and keep the cost of compliance as low as possible. There are no recurring fees. You can always start here and then move to one of the other options at a later stage if necessary.

Suitable for:

  • small organisations whose primary business activity is not the processing of personal information,
  • large organisations with a compliance function with the necessary skills, knowledge and capacity

 

 Interested?

If you are interested, please Order here or send us an email. We will contact you to find out more about your requirements and give you a quote.

 

The documents follow an accountability approach to compliance with the law. Accountability is the 1st Condition for the Lawful Processing of Personal Information in POPI. Accountability in short means the ability to demonstrate a compliance infrastructure to the authorities what the Hospital do to safeguard the personal information in its possession. With an accountability approach your business will be able to show that compliance requirements have been met.

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Recommendation #3: Seminar plus Documentation Toolkit

Send one or more staff members to our upcoming seminars in various towns throughout South Africa at a 20% discount and receive Module 5 as part of the seminar package. The seminars will be:

 

Seminar 1: Practice Administration Seminar: Privacy & Information Security Awareness in the Healthcare Practice

– All staff members.
– Objective is to meet the requirements of section 17(1) of the National Health Act and prevention of liability to a fine or imprisonment on a conviction in terms of section 17(2): “(1) The person in charge of a health establishment in possession of a user’s health records must set up control measures to prevent unauthorized access to those records and to the storage facility in which, or system by which, records are kept.”

Seminar price: R 850.00 Price for ASAIPA Members: R 680.00

Full details here

 

Seminar 2: Practice Administration Seminar: Making Sense of the PAIA and POPI Acts in the Healthcare Practice

– All staff members
– Objective is to understand and meet the requirements of the POPI and PAIA Act.

Seminar price: R 1,850.00 Price for ASAIPA Members: R 1,480.00

Full details here

 

Interested?

If you are interested, please Order here or send us an email. We will contact you to find out more about your requirements and give you a quote.

Recommendation #4: In-House

In-house training and consultancy with the practice owner. Minimum of 6 people per day to make it cost effective (training is for 3,5 hours and a fixed tariff – R 6,500.00 plus transport and accommodation (if applicable). Manual and documentation Kit included. The advantages are:

  •  Dates are set to suit the practice and presenter’s availability.
  • Training is focused on practice’s specific requirements and needs
  •  Industry specific examples and case studies
  •  Solutions to your own practical problems can be discussed
  • Cost savings as a result of discounted rate
  • Enhances team dynamics

 

Interested?

If you are interested, please Order here or send us an email. We will contact you to find out more about your requirements and give you a quote.

Why In-House Training?

  • In-House training is often a more cost effective solution when training a number of staff for the same training requirement.
  • Your training needs can be customised and aligned with your organisation’s culture, work procedures and strategic vision.
  • Training can run where, when and how you want it.

Recommendation #5: We do it for you

  • We can do all that is necessary to get you compliant for the National Health Act, POPI, PAIA and the Consumer Protection Act.
  • This option complements the other three options.
  • This is for organisations who want to outsource the function of Information Officer.
  • There is an option of a fixed monthly fee.
  • I act as your Deputy Information Officer and fulfill all the functions of such officer, including:
    • Implement and maintain the 9 step Privacy and Security Management Plan of Go Pixel;
    • Taking responsibility for implementing your business Privacy Accountable Management Framework and for ensuring that procedures are fully implemented and working effectively.
    • Develop and implement policies and procedures to protect personal information.
    • Running a continuous privacy awareness program for your practice, including newsletters, posters, fact sheets.
    • Educate employees about privacy and security.
    • Ensure third party due diligence reviews.
    • Ensure that confidentiality agreements are signed with all your third party contractors (operators in terms of POPI) and employees.
    • Respond to inquiries, complaints, and privacy breaches.
    • Oversee your office’s privacy compliance.
    • Implement appropriate security safeguards, policies and procedures to ensure that personal information processed in your business will be protected and secured, and that you will be able to demonstrate accountability to the Information Regulator.

If you’re interested, we can quote you a fixed price (on an as-and-when-needed basis) or agree a retainer.

 

Interested?

If you are interested, please  send us an email. We will contact you to find out more about your requirements and give you a quote.

  • Legally the head of a “private body” is by default the Information Officer of that private body.  In terms of the POPI Act ‘‘private body’’ means any former or existing juristic person.
  • Important however, is that the CEO can authorise someone else to do the functions of the Information Officer.
  • POPI does not set out specific skills and qualifications for an information officer, realistically the role requires the following skill sets:
    • a good understanding of information technology,
    • a broad understanding of the company’s daily operations,
    • time to dedicate to the processes that need to be followed, and
    • buy-in and support from top management,
    • with legal assistance.