GO PIXEL’s POPI / PAIA COMPLIANCE PACKAGES
Demonstrating compliance under POPI is one of the key principles (accountability) within the Act. As an Organisation you must be able to demonstrate your compliance to POPI. Go Pixel has spent the last 4 years developing our POPI / PAIA ready toolkit, inline with international guidance.
Go Pixel POPI Compliance Documentation Toolkit – 2018
– Will help your organisation to meet the requirements of POPI quickly and effectively;
– Come complete with 12 months of updates and support;
– The result of 4 years continuous work, research and development;
– With more policies and procedures, more tools, more forms and more examples to speed you on your journey.
DOCUMENTATION TOOLKIT WITH LIVE EXPERT SUPPORT. ON CD OR DOWNLOAD
Price - R 2,550.00. For ASAIPA members click below
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BUNDLE: DOCUMENTATION TOOLKIT PLUS ATTENDANCE 2-DAY WORKSHOP
Price - R 4,800.00. For ASAIPA Members click below
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WE DO YOUR POPI IMPLEMENTATION & COMPLIANCE PROJECT
From R 12,550.00 or R 750,00 per month/18 months
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** Information Officer (IO) as a service is a practical and cost-effective solution for organisations that don’t have the requisite information protection expertise and knowledge to fulfil their IO obligations under the Protection of Personal Information Act, 2014 (POPI).
By outsourcing IO tasks and duties to a managed service provider, you get access to expert advice and guidance that helps you to address the compliance demands of POPI while staying focused on your core business activities.
GO PIXEL’s POPI COMPLIANCE DOCUMENTATION TOOLKIT
Note: Documents are available individually, or as part of the toolkit.
THE POPI COMPLIANCE TOOLKIT GETS BETTER AND BETTER
So what does Version 4 have that its predecessor didn’t?
More Structure
One of the comments we had about previous versions was the shock factor experienced when opening the folder to find so many documents in one list. It was too much work to locate the right document at times and we don’t like to make you work. So we’ve grouped the documents into a (hopefully) coherent folder structure, organised by area of the Privacy Management Compliance Framework as follows:
- 00_Document Management
- 01_Preparations for the Project
- 02_Implement & Maintain a Governance & Leadership Structure
- 03_Implement & Maintain Training and Awareness Program
- 04_Create & Maintain Personal Information Inventory
- 05_Create & Maintain Policies & Procedures
- 06_Managing Data Subject Rights
- 07_ Manage Information Security Risk during Communication and Transmission
- 08_ Managing Third Party Compliance
- 09_Security of Personal Information
- 10_Respond to Requests and Complaints from Individuals
- 11_Monitor Information Handling Practices
- 12_Legislation and Ethical Guidelines
- 13_Internal Privacy and Security Awareness Program
We hope you’ll agree that this makes it easier to find the right document at the right time. Because of the change, we’ve had to renumber all of the documents.
More Documents
We’ve introduced new documents and forms in a number of key areas to help as you get further into your POPI compliance preparations.
More Focus
We appreciate that, at the moment at least, many of our customers have to concentrate entirely on the needs of POPI compliance, and that wider information security considerations can be a distraction. To simplify the toolkit and provide more focus we have for example removed the “Privacy Management Workbook”.
More Usability
We’ve added comments to most of the forms within the Toolkit, so that a simple mouse hover can help to clarify what information needs to entered in any particular column. And some of the sections in procedure documents that were causing people to scratch their heads have been removed.
More Accuracy
There were a few areas in the Toolkit that didn’t have quite the right emphasis, so we’ve corrected that.
More Content
Many documents have been updated, often with more content to illustrate what’s required.
In Conclusion
Like you, we’ve been busy, and we hope that the changes we’ve made will help you to become POPI compliant as quickly as possible and without any unnecessary effort or confusion.
This update is part of our schedule of regular maintenance and enhancement aimed at making our toolkits as useful to the customer as we can.
Feedback is very important to us so please keep it coming!
Frequently Asked Questions
We get asked numerous questions about the Go Pixel POPI Compliance Documentation Toolkit, and while we can’t list them all here, we can certainly answer the ones that come up more often than others. If your question isn’t answered, just get in touch with us by submitting an enquiry form. We will do our very best to respond to you within 24 hours.
Our toolkit consists of items created using Microsoft Office and delivered in 2010 format so that they can be opened and edited by Microsoft Office 2010 and later. Most templates are Word documents but there are also Excel spreadsheets and PowerPoint presentations within the toolkit.
Once your order is submitted and accepted you will also receive an email confirming your order and the fact that you will be able to download your product the moment we can confirm payment was received. You wil then receive an email that contains a link to a secure site where you will be able to download later if you choose to. Each product consists of a zip file containing the full set of document templates. This means you will need a copy of Winzip or similar to access them. A free evaluation copy of Winzip is available from www.winzip.com. Once downloaded, just unzip the file and your toolkit will be available for you to get started.
Anything! The whole idea of the document toolkit is that you make it your own. So if you want to change the layout, go ahead. If you want to add sections or take them out, no problem. If you want to copy the content and insert it into your own document then that’s fine too. The documents are not locked down in any way so there are no restrictions on what you can do with them.
The toolkit will save you time because the documents you need to comply with the standard are already created and populated with meaningful content that is relevant to most organisations. So you have a huge head start compared to beginning with a blank page and a copy of the standard. Also, because the format of the documents and spreadsheets you will need to complete is already defined, you can concentrate on getting the contents exactly right for you without worrying too much about the structure.
I am constantly refining and updating the templates based on feedback from customers and as part of our work as a qualified legal consultant. In order to keep the update process as manageable as possible for us and our customers, I generally issue an update package once a year, together with details of what has been updated within the toolkit. I will inform you by email when an update is available.