Services and products

Affordable POPIA Compliance Consultancy for Your Business

We work with organisations in a wide variety of sectors

The POPIA Toolkit can help your organisation meet the requirements of POPIA quickly and effectively. Our template documents, guidelines and checklists come complete with 12 months of updates and support, helping you to update your policies and procedures to achieve POPIA compliance fast. And now with Version 7 of the POPIA Toolkit we have added more policies, document content and examples to make the process even more efficient.

We believe the best person to ensure your company complies with POPIA is you. You have the knowledge of how your organisation collects and processes personal information and you know the strengths and weaknesses of the people in your teams.

With the POPIA Development Service we  can help your organisation meet the requirements of POPIA quickly and effectively. We send you a questionnaire for completion. On receipt of the completed questionnaire we start developing your POPIA Compliance Framework and als o the implementation thereof. We follow that up with 2 X 1 hour staff awareness sessions (via ZOOM). This service includes the full POPIA Compliance Framework Documentation Toolkit.

Let us help you with updating your Section 51 PAIA Manual to a Sction 51 PAIA / POPIA Manual in terms of section 17 of the POPI Act. That includes a Section 17 Record of Processing Activities. It is an offence in terms of Section 90(3) of PAIA if the head of a private body wilfully or in a grossly negligent manner, fails to comply with the provisions of section 51 of PAIA. The penalty can be a fine, or imprisonment for a period not exceeding two years.

Order the Section 51 PAIA / POPIA Manual Package now.

Simply click “Buy now” to start the process. Once you have completed your payment, we will send you a questionnaire. Please ensure you use a valid email address, as we will use this to supply your product updates.

Regulation 4(1)(f) of the Regulations Relating to the Protection of Personal Information provides that an Information Officer must ensure that internal awareness sessions are conducted regarding the provisions of the Act, regulations made in terms of the Act, codes of conduct, or information obtained from the Regulator.

We can help with in-house awareness training sessions or on-line (ZOOM) webinar for your management and staff.

[ From R 850.00 + 15%VAT per hour]

We provides experienced and specialist resources to cover your short and medium–term data protection needs.  Typical examples include:

• Interim cover for maternity, paternity leave, long-term absence or gaps in recruitment
• Significant one-off projects requiring expertise and additional data protection resources
• Internal and branch data protection audits and spot checks
• Vendor and partner compliance audits
• Due diligence for mergers and acquisition activities
• Emergency cover and crisis management
• Clearing backlogs of data processing/sharing agreements, outstanding DPIAs and DSARs or extending your Records of Processing Activities RoPA

[ From R 2,450.00 + 15%VAT per hour]

(Small business with less than 10 employees)

The Small Business POPIA Compliance Toolkit

We designed the toolkit as a self-service option to provide a budget friendly way to meet your POPIA compliance needs. We provide you with the essential forms and documents that you need and the guidance which you need to implement it. We understand the pain more red tape causes and designed this toolkit with you in mind.

What’s included?

The Small Business POPIA Compliance Toolkit includes all of this:

Risk Assessment – A risk assessment is required under POPIA.

Personal Information Protection Policy – this outlines your POPIA obligations and provides tools and processes, so you can meet them. This can be personalised so that they exactly meet the needs of your business. For example, the included template policy outlines the process to enable you to comply with the rights that POPIA gives an individual regarding their personal information.

Personal Information Inventory/Register form – you can complete this to show what personal Information your business processes (collects, uses and stores).

Privacy Notification – this is the essential information which you must provide to anyone from whom you collect personal information.

Data Protection Operators Agreement – when working with suppliers, freelancers and others you need to ensure they care for your data to the required standards, this agreement is fully customisable so you tailor it to meet your exact requirements

Consent Guidelines and Suggested Wording – to enable you to get consent to use personal information (where appliacble), for example, for marketing purposes.

Individual Rights (Data Subjects) Procedures & Forms – forms which is completed by anyone wanting to exercise their POPIA rights (for example, the right to see what personal information you hold about them).

Personal Information Security Incident Procedure & Forms – all the forms you need.

Personal Information Retention and Erasure Procedure & Policy – POPIA does not specify retention periods for personal information. Instead, it states that personal information may only be kept in a form that permits identification of the individual for no longer than is necessary for the purposes for which it was processed.

Staff Training Material & Record – a record you can use to show who in your business has received POPIA training and information. Don’t forget, that you need to keep this record to prove who has received the essential POPIA training across all levels of your business.

Support – we provide regular updates by way of information updates and webinars so if you have any POPIA questions you can submit these by email to be dealt with. Support carries on for the whole of 2021 following purchase so you can be sure of getting up to date information to use in your business